Money

Payments

Cash at the door, a bank transfer that evening, PayPal a week later — every payment is recorded against the customer with how it arrived, and the balance moves with it. Most payments never need typing in at all: they come off the bank statement, below.

Expenses and receipts

Log an expense with a photo of the receipt. Photos are automatically scaled down and re-compressed before they are stored — receipts are kept for as long as the records are, so years of them should not fill a phone — and if a photo cannot be processed the original is kept untouched, because a receipt is never lost to save space.

Bank statement import

Point Work Tracker at a statement (CSV or PDF) and it reads both sides of it:

• Money in is matched to customers and recorded as payments. Every line shows as a card saying exactly what will happen to it before anything is imported — and lines already in are badged, not imported again.
• Money out is flagged as expenses or ignored, line by line.

Tell it once which column is the date, the reference and the amount, and it remembers — CSV and PDF layouts separately. Nothing is ever imported twice: the next statement always overlaps the last, and every line it has seen before is recognised. Two identical fuel stops on the same day still count twice, though — they were both real.

Recurring bills look after themselves

Flag an outgoing as an expense once — insurance, fuel, the van payment — and the payee is remembered. The next statement logs it automatically with the same category and note, seeing through the reference numbers and the "DIRECT DEBIT" wrapping banks put around a name. The rules are yours to edit on their own page.

PayPal

A PayPal activity export imports the same way, without touching your bank layout — PayPal names its own columns and the app reads them fresh every time. Payments come in as PayPal (not bank), and the amount taken is the gross — what the customer actually sent — so a job paid by PayPal clears the balance to the penny instead of leaving everyone a few pence short for ever. The fee is left for your accounts, and the import tells you so.